GRADUATE SCHOOL DEAN’S SECRETARY

Job Title: GRADUATE SCHOOL DEAN’S SECRETARY

Job Start Date: July 2026

Job Status: Contractual

Job Description 

1. Office Operations Support

   Assist the Dean and the entire Graduate School team in the daily operations of the Graduate School Office.

2. Faculty Records

   Prepare faculty load reports; update faculty profiles and teaching line-up.

3. Budget & Events Coordination

   Facilitate budget requests for thesis/dissertation defenses, and other office activities and programs.

4. Compliance & Reporting

   Prepare and submit compliance requirements and reports to various departments and external agencies, e.g., CHED, PAASCU.

5. Documentation

   Draft communications, memos, reports, and other documents essential for office operations.

6. Digital Communications

   Manage the Graduate School’s official social media accounts.

7. Inventory & Supplies

   Monitor and manage office supplies and equipment; prepare requests for supplies, photocopied forms, test booklets, handouts, exam materials, and other pertinent documents.

8. Records Management:

   Maintain filing and custody of office records and other related files.

9. Stakeholder Coordination

   Maintain close coordination with students, faculty, and university administration.

10. Staff Supervision

    Supervise GS staff and GIA assigned in the office.

11. Other Duties

    Perform all other functions as delegated by the GS Dean.

Job Specification:

• Bachelor’s Degree, preferably office administration or any other related course.

• Strong inter-personal communication skills.

• Proficiency in written or oral English communication.

• Proficiency in use of computer and use of other computer applications, e.g., in Microsoft Office, Google applications, CANVA, Zoom Meetings and other related applications

Send your Application Letter and Resume to HR Office at hr@ndmu.edu.ph